General Membership Meeting Notes - Apr. 20, 2011

This is the place to post events and activities that are not FST specific. So if you or your organization are aware of, or having an event that is snow related, please post it here for all to see. Non registered visitors may post to this forum.

Moderator: john

Post Reply
Message
Author
hvhavel
Posts: 118
Joined: Mon Dec 15, 2008 9:05 am

General Membership Meeting Notes - Apr. 20, 2011

#1 Post by hvhavel »

Better late than never?

Fairbanks Snow Travellers General Meeting
Apr. 20 – Northern Power sports

Borough wants to give the group money for re-routing a trail, however to do so the group has to be a 501(c)(3). Paul will contact Tom and Larry to get more information about what exactly the trail portion is and how much work is needed.

Need to start paper work over from the previous start many years ago. The issue was motioned and discussed.
Pros – tax deductible, more contributions (since it will be tax deductible and more companies would be willing to donate), could legally hold raffles.
cons – filing process, fees to submit, documentation on gifts
The motion was seconded and passed unanimously by all 12 people attending the meeting.

Board will look into if insurance is needed regarding rides

SnowRondy comments:
positives:
pleasantly surprised about layout and attendance
location worked out nicely
constructive criticism:
kids need a flatter area for their “race”
spectator area could be better – maybe some bleachers
food location of Snow Travellers food vs. where people were – not a lot of visitors
not a single additional membership from Snow Rondy
Other notes:
can't sell vendor spots on borough property – have to be exhibitors
most of the vendors donated money though
$1,400 to start for next years Snow Rondy
NEED MORE VOLUNTEERS next year
Consider adding a swap meet

Next Ride:
This weekends ride doesn't have a leader for Paxton – snow conditions aren't good. Canceled.

Snowmelt potluck will be held on May 27, noon to 4pm. Crystal already put in the newsletter. Bring items based on first letter of last name (see newsletter.)

Winter show at the Carlson:
Compeau's was at the Outdoor show this year. Maybe we can sublease some space with them next year. In the past we have done a table share at Wintershow with Iron Dog. Crystal will be sending out poll regarding Outdoor show and Wintershow. Outdoor show is more expensive than Wintershow. For Wintershow we make a bit more than it costs to pay for our share of the table. Perhaps next year we could do a vendor packet. We could also work with the snowmachine dealers to let new snowmachine owners get a free membership with the Fairbanks Snow Travelers, though in light of postage costs maybe default to the electronic newsletter.

Smallwood trail – until this trail drys out this summer no work can be done. Need to take a closer look and see if it can be rerouted around a really swampy section.
There is interest in doing 'Over the Top' next year.

Discussion on a membership drive – thinking about if a person brings in two new members, their membership is free that year. More discussion needed.

Is there interest in a longer Avalanche course (as in longer than this years)?

adjourned 8:04.

Post Reply